First, note that every district has its own hiring process, minimum qualifications, pay rates, etc. for substitute teachers. The superintendent’s office for the district you are employed by or applying to will always be your best starting place for questions and information, application packets, etc.
The fingerprinting and background check process is, however, fairly standard. There has been a minor change in the way the Maine D.O.E.(Department of Education) handles this. For those who are familiar with the process, the change is actually quite simple. You will no longer be mailed a copy of the “CHRC Approval” certificate. (In the past, I suggested that a copy of this be presented to your district office.)
In checking with several districts, it appears most districts are no longer requiring a copy since the status can be easily verified online, by them and you. (You can also check your own status at any time.) This is done using what is commonly referred to as the NEO system or site.
If you are subbing in more than one district, each will have access once you have applied and given them your social security number. In many respects, the process is easier!
A special note for all subs: While the reasons are complicated and not exactly logical, you are required to go through the fingerprinting and background check process every five years and pay the associated fees. As a substitute, you cannot “renew” your certification. The D.O.E. does not send notices or reminders–some districts do, but ultimately it is your responsibility to keep your credentials current. Five years is a long time and it’s easy to forget this! I’d suggest you make it a habit to check your expiration date at the beginning or end of every school year. (The link is given above.)
More good news: There is now a fairly simple and straightforward description of the finger-printing process on the Maine D.O.E. website, including access to the required application.
Even more good news: I will be updating this information and including it in future Substitute Teacher Workshops… there are currently three scheduled for early spring. Details will be posted here and on Mr. Boomsma’s Facebook Page later this week.